Whether you are sharing pictures through email or trying to land your next job, you may encounter a time when you need to share information as an email attachment. In many jobs, sending attachments is still a necessary form of sharing information.
Looking to work with Attachments in Microsoft Outlook, Watch this Video:
There are unwritten rules regarding sending attachments that people are not aware of. For example, it is not always efficient to send a large file as an email attachment, especially since your email account or internet service provider may not allow it. If you are sending several files as attachments, it is better to send them as a compressed file.
Using Outlook to manage your contacts and compose emails is simple. Although adding attachments may come automatically to most users, they may not realize there are better ways to do it.
How to Add an Attachment
When you want to add attachments, drag the file or files to the blank email and it is automatically pasted as an email attachment. You can also click “Attach File”, which is located in the Include section.
You will need to find where your file is located and select the files you want to attach to your email. By clicking “Insert,” they will become email attachments. As an alternative, you can click on the small arrow and choose “Insert as Text.” This will create an inline attachment, which means your attachment will appear within the message instead of being a separate file.
Once you have created your attachment, you can find the field below the subject line.
If you have attached your file, but realize it is the wrong file, it is easy to fix. You can delete the attachment by hitting your keyboard’s “Delete” button, or you can also right-click and choose the “Remove” option.
There are other things you can add to your message as an attachment, some additional options are signatures and images.
Our other cool application textpipe is used for web data scraping.
How to Handle Attachments
With email, there are opportunities to both give and receive. So, if you have a message in your inbox with an attached message, it is straightforward on how to open it. View the following image to find out. Our test message has an image as an attachment.
When we click the attachment, there is an option in the Ribbon called “Attachment Tools.” This is where you can take action on the attachment. If your message contains multiple files, you have the option to save all of the attachments at one time, but if you are uncertain about opening the attachment, you can remove them. It is probably best to just delete the entire message if you have any doubts.
Another option is to right-click on your attachment within the message and use the drop-down menu to perform the same action as found in the Ribbon.
There are caveats to dealing with attachments. Many people are aware that attachments can be dangerous if sent by the wrong person. Never open an attachment if you do not know or trust the sender, and have virus detection software running at all times to scan your attachments before you open them.